Candidacy Status Application Process
Conditions for Pre-Application
Timing: Program assesses readiness for application for accreditation.
The following requirements must be met or completed during this stage in development and when submitting an application:
Program Leadership: Have hired a permanent Program Director that meets the minimum qualifications in the Standards for program leadership. The position must be full time throughout the application process.
Applicant Program Campus: The program and campus applying for accreditation must award the certificate, which includes online applicant campuses.
Other campus institutional requirements: The sponsoring institution is accredited by a regional or national accrediting institutional organization recognized by the U.S. Department of Education (USDE) to offer a degree or the sponsoring institution accredited by a national accreditor with USDE provisions their Grant for Accreditation for establishing eligibility to participate in Title IV programs. Upon request, the applying campus program must provide the OPEID number assigned by the U.S. Department of Education as proof of participation for financial aid. State Board of Education approvals must also be completed.
1. Letter of Intent and Application Requirements
Programs that meet the minimum requirements for application must submit a Letter of Intent that describes the readiness to pursue Initial Accreditation from the President/Chief Executive Officer.
Describe support for the program.
State reasons for the program inception or program need.
Confirm state and institutional authority to provide the certificate program.
Indicate the month and year of the program launch.
Indicate projected month and year of first graduation class.
Provide the name of the program director
2. Synopsis of Curriculum
List all required courses in the certificate curriculum (general education and the professional course) for each specific quarter/trimester/semester within the total curriculum sequence.
3. Curriculum Vitae for the Program Director
Current employment must be up-to-date.
4. Profile Page
The profile page is a PDF document which provides CAHIIM with all contact information for the program.
The blank, fill-able PDF can be downloaded by using the link below.
Download Profile Page
Once all documents are completed, email them to the following email address:
Step 2: Staff Review of Application
The application will be reviewed upon receipt of all application requirements. An assessment will be provided within 90 days.
CAHIIM senior staff reserves the right to make final administrative decisions of a program's application status with CAHIIM.
Step 3: Program Response
A response in the system is required that provides any clarification or request for information.
Candidacy Status Decision and Description
Denied: An application may be rejected if it does not meet the conditions for application or there are documented issues of non compliance with the Standards at anytime.
Accepted: Accepted into CAHIIM Candidacy Status.
CAHIIM Candidacy Status Description - An application stage while the Candidate program is allowed to complete the Self Assessment information and documentation in the online system.
An applicant program allowed into Candidacy Status is:
1. assigned a CAHIIM Educational Program Code (EPC)
2. assigned a Self Assessment Due Date (1 year from date of when Candidacy Status was achieved)
3. assigned a Candidacy Status expiration date (2 years from date of when Candidacy Status was achieved)
4. Sent Invoice for the Candidacy Status Fee
Expiration of Candidacy Status
This status will be terminated if it is found that the Requirements for Candidacy have not been maintained at any time or the maximum 2-year period has elapsed. If the program has been informed of this action, the program must reapply by submitting a new Application for Candidacy.
Self-Assessment Stage: Program Submits information based on the Standards
During this stage, candidate certificate programs will complete a self-assessment in the CAHIIM Accreditation System (CAS), designed to evaluate program compliance with the DHP or DHL standards.
A formal staff review and assessment of the information submitted. An assessment will be provided within 90 days. A request for clarification or additional information may be requested and is reviewed by CAHIIM quality education staff in the order received.
The peer review of the program verifies the accuracy of documentation submitted by the program. After the peer review is concluded, the program will receive a Peer Review report.
A formal response to the peer review results is requested from the program director within 30 days.
Council and Board Review
An accreditation recommendation and accreditation decision is provided to the program at the next available meetings. Any program may be awarded a 6 month Progress Report to be submitted if there exists Standard deficiencies that remain that require time for implementation. This information will be required to be completed in the CAHIIM Accreditation System by the CAHIIM specified due date.
Progress Report Requirement
In order to maintain accreditation status the program must submit a progress report that satisfies the remaining Standard deficiencies that resulted from the review process.
The Board Report will reflect the current Not Met or Partial Met Standard deficiencies that require the institution’s attention and provides guidelines for resolution and evidence of implementation in order to achieve full compliance for the program.
Failure to submit this report by the due date may place the program on Administrative Probationary Accreditation. An unsatisfactory progress report or a Substantive Change in Program Director during the progress report process may result in a Focused Review of the program.
Situations that Adversely Affect the Application Process
Change in Program Director: A change in program director is prohibited during the application process and will lead to removal of Candidate Status and application rejected if the Self Assessment stage has already been submitted.
A stable program with no deficiencies may appoint a new permanent program director that is a full time faculty person that meets the qualifications of Program Director in the Standards. The new program director candidate must have been employed and have had involvement in the program for a minimum of 12 months.